SEARCH CAREER OPPORTUNITIES

POSITION SUMMARY: 

Under immediate supervision of the Banking & Cash Management Specialist and general direction of the Bursar and Assistant Bursar, the Financial Assistant IV-Bursar’s Office is responsible for processing and posting payments received by the University of Massachusetts Medical School (“UMMS”) to the appropriate bank account and general ledger accounts in accordance with University policy, campus internal control measures, and generally accepted accounting principles.  The Financial Assistant IV also conducts multiple treasury related activities and assists in student financial functions.

ESSENTIAL FUNCTIONS:

Payment processing and treasury activities

• Processes daily payment deposits for all payment types, accurately identifies payment destination, creates payment receipts in the cashiering module of PeopleSoft Campus Solution (“PSCS”) system, balances daily payments and completes remote depositing of checks to UMMS depository bank account.
• Understands and follows segregation of duty guidelines and balances cash held at the Bursar’s office multiple times per day.
• Processes payment correction journals as needed.
• Coordinates with UMMS invoicing departments on payment identification and provides information and assistance to other Bursar’s Office team members as needed.
• Assists departments with setting up EFT payments and maintains access to third-party payer websites.
• Maintains payment logs to ensure payment records are entered in a timely manner. Identifies and transfers non-UMMS payments to other UMass campuses or other entities.
• Manages UMMS Cash Receipting Policy and procedures for departments approved to accept payments directly (open/close accounts, enforce policy and procedures, conduct reviews annually or as needed).
• Maintains UMMS petty cash accounts (open/close accounts, enforce policy and procedures, process replenishments and reimbursements, conducts annual audit).
• Applies receipts of rental payments from external tenants to PeopleSoft Finance system.
• Performs reconciliation of payment deposits, cash, receivable and unclassified accounts, and bank accounts, as needed.
• Disburses checks from the Imprest checkbook (payroll advances, direct deposit rejects, currency orders, emergency loans) and processes reimbursement from the appropriate funding source.
• Manages document filing within the Bursar’s Office and coordinates transportation and shredding of file boxes with the Shipping and the off-site storage.
• Assists UMMS departments and employees with payment deposit guidelines, currency exchanges, manual check disbursement, and other non-routine inquiries.

Student financial activities

• Assists with processing student tuition and fee payments, distributing student refund checks and Mass Medical Society loan checks, and posting other transactions to student accounts as needed.
• Accepts student credit card payments, reconciles credit card transactions, and posts reclassification journals.
• Assists with student orientation, graduation check-off, and inquiries on student account transactions, tuition waivers, financial aid disbursement, refunds, and health insurance.
• Follows University of Massachusetts and UMMS policies and procedures pertinent to all Bursar’s Office functions and ensures adherence by the departments and employees.
• Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

• Associates degree in accounting, business or related major or equivalent experience.  Bachelor’s Degree preferred
• Minimum 3 years of experience working in a business/accounting office or function
• Demonstrated exposure to treasury functions and banking institutions in relation to deposit related matters
• Demonstrated knowledge of basic accounting principles and functions such as processing journal entries, interpreting system reports, and conducting account reconciliations
• Demonstrated skills in operating major office programs such as Microsoft Word, Excel, SharePoint. Proficient in designing and maintaining spreadsheets utilizing Excel
• Strong communication skills (oral and written) and professional interpersonal skills while interacting with senior administration, faculty, staff, students, and co-workers
• Strong analytical and problem-solving skills in order to adequately research and accurately resolve unapplied cash receipt transactions and resolve questions as they might arise
• Able to work independently but seek direction where appropriate
• Able to complete assignments with attention to detail and high degree of accuracy
• Able to establish priorities and manage multiple activities to meet deadlines

PREFERRED QUALIFICATIONS:

• Functional experience in PeopleSoft or other accounting applications
• Knowledge in overall structure and functions of a higher education institution