SEARCH CAREER OPPORTUNITIES

POSITION SUMMARY: 

Under the general supervision of the Clerkship Director, Fellowship Directors and/or Department Administrators, this position is responsible for a wide range of administrative functions within department and collaboration in iCELS (Interprofessional Center for Experiential Learning and Simulation) for the UMMS student clerkship, fellowships, and other medical student programs.

ESSENTIAL FUNCTIONS:

• Primary liaison between the Student Clerkship Director, Medical Students, UMMS Office of Medical Education, affiliated teaching hospitals and community physician practices concerning the medical student clerkship
• Coordinates and administers, in consultation with the Office of Undergraduate and Graduate Medical Education, the timely accurate and complete implementation of numerous personnel and regulatory procedures for incoming, continuing and graduating medical students and fellows in their rotations.
• Schedules clerkship rotations for UMMS and visiting medical students and manages clerkship evaluation process. In conjunction with the clerkship director, approve site placements and adjustments to schedule
• May assist in the design of resident and program evaluation systems. Manage confidential evaluations of faculty and the educational program.  Prepares reports and correspondence related to highly confidential materials
• Process graduate credentialing materials
• Participate in the design and development of curriculum, course materials, and student resources in collaboration with the course director and faculty
• Coordinate conferences, grand rounds, outside guest speakers and other formal didactic events; maintains faculty and medical student attendance reports.
• Manage and coordinate all administrative duties relative to the medical student rotation. Ensures completion of application materials and maintains confidential applicant files
• Assists in the design of and maintains the clerkship program web site
• Work with clerkship directors to develop goals and program policies to support the educational mission of the Department. Responsible for implementation of an operational plan to meet goals and objectives
• Manage program budget, accounting for clerkship and fellow related expenditures.
• Collaborate with fellowship directors to aide in fellow verification, evaluations, and graduation certificates.
• Verify and document fellow moonlighting hours.
• May supervise secretarial staff supporting the Departments educational programs.
• Establishes and coordinates with the Program Director, training site rotation schedules, clinic schedules, electives and other medical student assignments; maintains accurate records of medical student schedules and provides documentation for program accreditation and other purposes.
• Responsible for program data collection and the preparation of all program accreditation documents
• Assist in the preparation and presentation of Simulation cases and inventory of materials.
• May assist in the scheduling of applicant interviews and coordination of “interview days.” May assist in developing and maintaining; residency selection and applicant ranking committees.
• Perform other duties as required

REQUIRED QUALIFICATIONS:

• Bachelors degree or equivalent experience.
• 1 year of related experience in a health care setting.
• Proficient use of Microsoft Office programs. Proficiency or demonstrated ability to learn additional software programs.
• Ability to assist in the medical simulation and clinical skills lab
• Demonstrated project management skills.
• Demonstrated outstanding organizational skills and ability to pay keen attention to detail
• Demonstrated experience in setting priorities, delegation of duties and independent decision making.
• Knowledge of developing evaluation instruments and monitoring evaluation process.
• Experience in budgeting and accounting
• Excellent interpersonal skills and written and verbal communication skills.

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