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Academic Administrator IV
Job Number: 2023-43532
Category: Administrative Professional
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - Molecular Medicine - W400900
Job Type: Full-Time
Salary Grade: 48
Num. Openings: 1
Post Date: July 3, 2023


The Program in Molecular Medicine at the University of Massachusetts Medical School was established in 1989 to bring together faculty representing diverse disciplines in the biomedical sciences.  Our faculty include both clinical investigators and basic scientists, many of who focus their research on human disease processes.  These laboratories are making exciting advances in many areas of biology and medicine, leading to insights that have been translated into novel medicines and therapies to improve the lives of many

Under the general direction of the Department Chair or designee, the Academic Administrator IV is responsible for planning and managing the administrative and business affairs of a large, complex department which includes education, research, and service.



  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency/process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as development and execution of organizational/staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
  • Advise the Chair, faculty and department personnel on employee relations issues
  • Supervise all personal action activity related to hiring, termination, increases, contracting and funding
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommends priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage department funding sources by monitoring revenue and expenditure activity       
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Perform other duties as required.


  • Masters degree in Business, Finance, Management, Public Administration, or equivalent experience. 
  • 7 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations


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