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GENERAL SUMMARY OF POSITION: 

Under the direction of the Associate Vice Chancellor/Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

The Department of Systems Biology (DSB) at UMass Chan Medical School focuses on major questions in the broad field of Systems Biology, ranging from how bacteria affect physiology and drug responses, to how the genome folds and is expressed, to how cells and organisms die or live. DSB science uses experimental approaches in a variety of model systems, both established (worms, yeast, mice) and novel (dinoflagellates), computational approaches to network biology, and mathematical modeling. The DSB evolved from the Program in Systems Biology, which was founded in 2011. The Department currently hosts seven tenured or tenure-track faculty and is projected to grow substantially over the next years. DSB aims to be among the leading Systems Biology departments in the country through the pursuit of cutting edge interdisciplinary and collaborative research, and by teaching and training scientists in disciplines ranging from genomics, genetics, computational biology, and biophysics. The DSB boasts an open and inclusive culture where trainees, faculty, and staff from all stages in their career are strongly encouraged to participate, so they can reach their full potential. 

MAJOR RESPONSIBILITIES:

• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive/administrative coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.