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Educational Affairs Intern - EPSIP
Job Number: 2020-34720
Category: Administrative Support
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: UMass Chan Medical School
Department: School - Educational Affairs - W410100
Job Type: Intern (Full Time)
Union Code: Non Union Position-W00-Non Benefited
Num. Openings: 1
Post Date: Feb. 14, 2020

NOTE:

Complete the online application and include a short essay either in the "resume" field (the resume and essay should be uploaded as one document) or uploaded as a cover letter on your profile. Essay topic is listed below (Please include within your essay, examples from personal experience, observation, research, and or scholarship. The essay should be succinct and be your original work. It should also reflect an excellent command of English grammar, style and syntax. Maximum length 200 words.): 

Please write a short essay demonstrating your diversity competencies through life experiences and state why you would like to enroll in the program. 

GENERAL SUMMARY OF POSITION: 

Under general supervision of the Director or designee, the Educational Assistant performs a variety of duties in support of the Office of Educational Affairs.

This is a 10-week internship and the pay is $15/hour. The position is expected to be full-time over those 10 weeks. 

MAJOR RESPONSIBILITIES:

  • Assists in logistics coordination for OEA programs (e.g. Admissions, Student Affairs, Undergraduate Medical Education, interprofessional Center for Experiential Learning and iCELS)
  • Dispenses pertinent information and direction to students, staff, and visitors
  • Establishes, maintains, and ensures proper use of confidential files, which may include student records
  • Performs a wide variety of work, including scheduling, database management, word processing, proofreading, filing, recording information, administering tests
  • Compiles, develops, and designs reports, handbooks, newsletters, and special projects from a variety of sources
  • Assists with participant and programs evaluations

REQUIRED QUALIFICATIONS:

  • Candidates pursuing bachelor’s degree or recent graduates

  • Related experience preferred
  • Must be reliable and able to set consistent work hours
  • Ability to use standard office tools and software (MS-Office)

PREFERRED QUALIFICATIONS: 

  • Perform a variety of administrative work involving use of independent judgment, accuracy, speed, and confidentiality
  • Proficiently operate and maintain office equipment
  • Perform work without continuous supervision and coordinate the work of others
  • Maintain a professional demeanor at all times
  • Ability to work in a team and meet performance deadlines in a dynamic environment
  • Excellent oral and written communication skills
  • Strong interpersonal skills required to interact with all organizational levels; demonstrated ability to work appropriately with confidential information
  • Demonstrates the ability to utilizes independent judgment, assess priorities, and operate in a flexible manner in order to meet the dynamic needs of the department
  • Demonstrates excellent organizational, analytical and time management skills
  • Demonstrates proficiency with software applications including, but not limited to: Microsoft Word, PowerPoint, Excel, Access, Project and Visio

OAP

Posting Disclaimer:
This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.
In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.
Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.
In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.
UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

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