SEARCH CAREER OPPORTUNITIES

GENERAL SUMMARY OF POSITION:  

Under the direct supervision of the Administrator, or designee, the Secretary II performs diversified and complex administrative duties. 

MAJOR RESPONSIBILITIES:

• Perform data entry and generate reports
• Arrange travel logistics and coordinate schedules.  Complete travel advance and authorization forms
• Maintain travel records
• Submit voucher forms with appropriate receipts and information for reimbursement 
• Process and track documents such as invoices, payments, and requisitions
• Provide clerical support with the preparation of materials, agenda, notes, and handouts
• Type, edit, and proofread material
• Answer phones and screen calls.  Take messages and relay information within scope of authority
• Respond to routine questions
• Greet visitors; ascertains their need and provide information as required
• Maintain appointment book. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities
• Review, sort, and file a variety of material.  Set up and maintain filing system as needed.  Provide information as needed.
• Order and maintain office and other department supplies
• Open, review, and distribute incoming mail.  Identify priority mail and route accordingly. 
• Answer routine correspondence
• Perform other duties as required

REQUIRED QUALIFICATIONS:  

• High school diploma, or equivalent experience
• 1-2 years of office experience
• Specialized secretarial training preferred
• Knowledge of Microsoft Office products:  Word,  Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve

SUPERVISION RECEIVED:

Under the direct supervision of the Administrator, or designee

SUPERVISION EXERCISED:

None

ENVIRONMENTAL WORKING CONDITIONS:

Usual office environment