SEARCH CAREER OPPORTUNITIES

GENERAL SUMMARY OF POSITION: 

Under the direction of the Director of University Events, the Event Specialist performs complex and varied duties associated with the coordination of departmental administrative functions as well as the planning and execution of university events.

MAJOR RESPONSIBILITIES:

• Provide support for the planning, development and execution of all university and special events, both on-and off-campus, under the purview of the Director of University Events
• Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement
• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive/administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications (e.g., invitations, event programs, etc.)
• Oversee, train, and monitor volunteer and event staff as required
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

___________________________________________________________________________________________

ADDITIONAL EVENT MANAGEMENT RESPONSIBILITES:

• Broader responsibilities planning key university events
  • VIP Retirement Receptions
  • Match Day Ceremony
  • Liaison to external groups planning events on UMMS Campus

• Design, create and distribute University Events promotional materials on social media via printed, desktop and mobile platforms using Content Management Systems (EpiServer etc.).
  • Apply social media marketing principles for designing content
  • Use social media management software to monitor participant engagement
  • Assist in the interpretation of social media analytic data
• Work with and independently of the Director of University Events performing complex and varied executive/administrative functions.
• Develop and maintain Events procedure guides.
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Liaise with and be responsive to constituent groups, senior leadership, and employees within the organization

REQUIRED QUALIFICATIONS:

• Bachelor's degree in Business/Public Administration, or equivalent experience
• 1-3 years of experience in executive/administrative coordination, or related experience
• Exceptional writing, editing and proofreading skills
• Strong grammar, spelling, and oral and written communication skills
• Familiarity with website content management tools
• Excellent word processing and spreadsheet skills
• Strong interpersonal skills
• Demonstrated ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects