Share This Page
Explore the Possibilities
and Advance with Us.
Administrative Assistant I
Job Number: 2018-32075
Category: Administrative Support
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: UMass Med School
Department: School - Molecular Medicine - W400900
Salary Grade: 15
Union Code: Non Union Position-W25-Non Unit Classified
Num. Openings: 1
Post Date: Dec. 27, 2018

GENERAL SUMMARY OF POSITION:  

Under the general supervision of the Administrator or designee, the Administrative Assistant I coordinates and performs a variety of confidential and complex administrative duties. 

 

MAJOR RESPONSIBILITIES:

  • Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures
  • Prepare correspondence, memoranda, or reports.  Type grants and correspondence for various faculties
  • Organize information into spreadsheet format from data collection.  Generate reports in preparation for analysis and graphical display
  • Assist with the processing of payroll, personnel action, and other human resource related forms
  • Record, prepare, and distribute minutes
  • Perform data entry and generate reports
  • Arrange travel logistics and coordinate schedules 
  • Completes travel advance and authorization forms
  • Maintain travel records
  • Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions
  • Answer phones and screen calls.  Provide information and respond to questions
  • Greet visitors; ascertain their needs and provide information as required
  • Maintain the appointment book.  Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities
  • Review, sort, and file a variety of material.  Set up and maintain filing system as needed.  Provide information as needed
  • Order and maintain office and other department supplies
  • Open, review, and distribute incoming mail.  Identify priority mail and route accordingly
  •  Answer routine correspondence
  • Perform other duties as required

REQUIRED QUALIFICATONS:  

  • Associate’s degree in Business Administration, or equivalent experience
  • 3 years of office, or related experience
  • Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve

SUPERVISION RECEIVED:

Under the general supervision of the Administrator or designee

 

SUPERVISION EXERCISED: 

None

 

ENVIRONMENTAL WORKING CONDITIONS:

Usual office environment

Check Out Our Advancing Careers 
HR Daily Blog
Published Nov. 27, 2018

UMass Medical School Core Competencies demonstrating the capabilities that are central across all UMMS positions that collectively contribute to UMMS success.


Named a U.S. News & World Report
“2019 BEST MEDICAL GRAD SCHOOL”
for Primary Care and Research