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GENERAL SUMMARY OF POSITION: 

The Purchasing Specialist III is required to provide support and customer service to the Medical School on all matters relating to the procurement of goods, equipment and services.  The fulfillment of these responsibilities often coincides with project work, equipment leasing and service, purchasing system support and reporting.  The Purchasing Specialist III is required to provide support to the campus community through knowledge and use of best practices while ensuring compliance to Board of Trustees, UMass Medical School and the Commonwealth of Massachusetts Policies and Laws.

MAJOR RESPONSIBILITIES:

Procurement Support

• Provide guidance to the user community to properly procure goods and service with existing procurement and University policies as well as CommonWealth of Massachusetts Law.
• Support users throughout the University through the procurement process. Providing valuable customer support while delivering a positive user experience.                                     
• Review and approve requisitions placed by the user community with UMMS. All requisitions must be reviewed to ensure that they comply with UMMS policies prior to approval.                                         
• Responsible for all non-property leases for the Medical School, including user support, guidance, compliance and reporting.
• Identify areas of improvement within current process and be accountable for identifying and implementing change to improve and/or streamline current process.

System Support

• Support the University in various system related activities such as system implementations and upgrades. This will include being the UMMS point on training and communicating with internal staff.                                  
• Utilize procurement and contracting systems to maximize efficiency of efforts within the University.                                  
• Rectify system (PeopleSoft and BuyWays) errors and issues related to the procurement of goods and services.

Reporting

• Review and analyze periodic usage reports at a department or campus level to identify concerns and highlight areas to solicit bids, negotiate and contract to the benefit of all campus purchasers.
• Monitor open purchase order and encumbrances that will require action by the department to address.                 
• Create queries to accomplish a variety of tasks. Some examples include; fulfilling Public Records requests, department usage, system usage, annual leasing reports and reporting necessary for system interface changes and additions.            

Training

• Train BuyWays (Jagger) users in the role of requisitioner. This role functions as purchaser for the department and requires a higher level of support at the individual department level.                                
• Amend the training as needed to include periodic upgrades to the BuyWays system to deliver the training in the most current, real time functionality.
• Optimize the training as required to present the most beneficial support for the user community.
• Create and update Job Aids and other training material to supplement live training and insure the system users can perform department level purchasing in the BuyWays system.
• Inform and reinforce the University Policies and Massachusetts General Laws that relate to the procurement functions that the user community engages in.    

UMASS System Activities

• Participate in various system level activities and projects and teams, i.e.; PO Core team, BPR (Business Process Review) projects, training sessions.
• Lead and/or participate in UMass system procurements, this includes being part of an evaluation team.

REQUIRED QUALIFICATIONS:

• Bachelor's Level Degree
• 3 - 5 years’ experience in public procurement
• Attention to Detail - Is thorough when performing work and conscientious about attending to detail.
• Computer Skills - Uses computers, software applications, databases, and automated systems to accomplish work.
• Conscientiousness - Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
• Accounting - Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
• Professional Presence- Presents oneself through dress, demeanor and interpersonal behavior in a manner that conveys knowledge, perspective, honesty, openness, self-assurance, and poise, and that inspires trust and confidence in others.

PREFERRED QUALIFICATIONS:

• MCPPO certification
• 3 - 5 years’ higher education

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