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SEARCH CAREER OPPORTUNITIES
When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world. Together, we lead in education, research, health care delivery, and public service. Your life’s work is more than a career. It’s an expression of your passion, intellect, skill, and drive. UMass Chan's commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.
Category: Administrative Support
Location: Westborough, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: UMass Chan Medical School
Department:
Job Type: Full-Time
Union Code: Union Position-W28-SHARE
Num. Openings: 1
Post Date: Aug. 25, 2026
Work Location: Hybrid
Salary Minimum: USD $43,867.20/Yr.
Salary Maximum: USD $53,268.80/Yr.
POSITION SUMMARY:
Under the general supervision of the Business Unit Manager or designee, the Administrative Associate II coordinates and performs a variety of confidential and complex administrative duties.
ESSENTIAL FUNCTIONS:
- Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed.
- Support the processing of personnel action and other human resource related forms.
- Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc.
- Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
- Prepare correspondence, memoranda, or reports.
- Perform data entry and generate reports. Organize information into spreadsheet format from data collection.
- Record, prepare, and distribute minutes.
- Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records.
- Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement.
- Answer phones and screen calls. Provide information and respond to questions.
- Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
- Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
- Order and maintain office and other department supplies.
- Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
- Answer routine correspondence.
- Perform other duties as required.
REQUIRED QUALIFICATIONS:
- 2-Year College Degree or equivalent in Business Administration
- 2 years of office, or related experience
- Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
- Ability to prioritize and problem solve
Posting Disclaimer:
This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list.
Duties and expectations may evolve in response to the needs of the department and the broader institution.
In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement).
At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience.
We also consider internal equity to ensure fair and consistent compensation across our teams.
Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.
In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.
UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.
