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Academic Administrator III
Job Number: 2021-39073
Category: Administrative Professional
Location: Worcester, MA
Shift: Day
Exempt/Non-Exempt: Exempt
Business Unit: UMass Chan Medical School
Department: School - ASG - W715510
Job Type: Full-Time
Salary Grade: 47
Num. Openings: 1
Post Date: Dec. 16, 2021

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator III is responsible for planning and managing the administrative and business affairs of a large department whose functions include; education, research, and service.

 

MAJOR RESPONSIBILITIES:

  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Oversee teaching and research facility needs for the department as it relates to the research and teaching
  • Assist in determining space needs for the faculty and revenue (trust fund) operations relating to school activity
  • Advise the Chair or Senior Administrator on development and execution of organizational/staffing plans for faculty and non-faculty school merit
  • Advises faculty and school personnel on employee relations issues
  • Supervise personal action activity related to hiring, termination, increases contract and funding for school employees and employees funded from school accounts
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review departments educational and research needs and recommends priorities based on availability of funds
  • Manage department funding sources by monitoring revenue and expenditure activity       
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Represent the department at administrative meetings within and outside of the Medical School
  • Serve on Institutional committees established to improve school operations and system implementations
  • Perform other duties as required.

REQUIRED QUALIFICATIONS:

  • Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience. 
  • 5 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 3 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant/contract management, healthcare and higher education accounting techniques, cost/benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations

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UMass Chan Medical School was among 23 companies that stood out as 2023 “DEI champions,” according to The Boston Globe.   


Named a U.S. News & World Report
“2023 BEST MEDICAL GRAD SCHOOL”
for Primary Care and Research