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POSITION SUMMARY: 

Under the direction of the Director of Grant Accounting & Compliance, the AR & Financial Analysis Manager is responsible for oversight of the billing and cash management functions related to grants and contracts as well as for quarterly and annual financial reporting for restricted funds.  This position has supervisory responsibility over the AR & Cash Management Specialist and the Administrative Assistant.  

ESSENTIAL FUNCTIONS:

Account Receivable:

• Review and approve all invoices submitted to external sponsors during the monthly billing process
• Approve all AR transfer requests related to grant and contract accounts
• Approve all sponsoring agency refund requests related to grant and contract accounts
• Approve credit billing processes, small balance write-offs and utilize un-posting functionality to correct deposit applications
• Assist grant accountants, and management with AR projects including research and reconciliation of AR inquiries
• Generate reporting queries to effectively maintain bill plan information in the People Soft Accounting system for all grant and contract accounts
• Oversight and management of the federal letter of credit process including reconciliation and policy development.
• Plan and oversee audit procedures and processes that will ensure compliance with federal, state and internal policies governing grants AR and compliance.
• Develop queries and reports to extract data from the People Soft system for information related to the following: billing, AR aging, cash reconciliations, and financial reporting
• Maintain the development of accounts receivable and cash management policies and procedures, recommend improvements, and ensure compliance with internal control guidelines
• Supervise, train and oversee responsibilities assigned to the AR & Cash Management Specialist and Administrative Assistant
• Provide management level interaction/intervention with PI’s, department administrators, and grant accountants related to billing issues.
• Provide training to Grant Accounting Staff to ensure effective AR/Billing processes

Financial Analysis:

• Identify, prepare and document all closing, adjusting and accrual journal entries on a monthly, quarterly and annual basis
• Prepare audit work schedules and reconciliations for audit team and senior staff.
• Serve as primary liaison to general accounting staff for financial reporting issues related to School’s research enterprise, and provide systems support for data collection and verification.
• Ability to interact and communicate effectively with external audit team during annual financial and A-133 audits. Serve as contact for issues concerning statement preparation and accounting data for restricted funds.
• Assists managers, administrators and principal investigators with financial reporting needs, interpreting external and institutional billing and AR policies, and comprehending financial and accounting data.
• Keeps current on new regulations and requirements regarding grant activity of the federal government and other granting agencies.
• Performs other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree or equivalent
• 5-7 years of progressively responsible experience in accounting-related field
• 5 years’ experience in a grant’s management office
• Extensive proven knowledge of common business software applications (spreadsheet and database)
• Strong organizational and interpersonal skills, with demonstrated success at working well with all levels within a university setting.
• Strong business problem-solving, communications and project management skills.
• Manual dexterity, visual acuity, no unusual physical requirements.

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