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GENERAL SUMMARY OF POSITION: 

Under the direction of the Director or designee, the Project Coordinator will be responsible for general project operations and administration for disability and aging-related projects. This person should be familiar with long-term care programs and the range of home care workers. Tasks vary according to the priorities of the department. Must be willing to complete state-wide travel, as needed, and will also be required to work independently on multiple projects, as assigned.

Must be willing to complete state-wide travel as needed.

MAJOR RESPONSIBILITIES:

• Organize and plan work activities of the Department for review with appropriate senior staff
• Implement and manage tasks in accordance with departmental objectives
• Participate as a member of project teams
• Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
• Maintain project plans in Microsoft Project and produce related project reports
• Compile and analyze data, and draft project reports for review by senior staff
• Initiate and maintain contact with key personnel including staff, department heads and external parties
• Update the Director or designee on project details and changes in a timely manner
• Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
• Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
• Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
• Develop and maintain time schedules for department staff, project events and office activities
• Maintain project files and support materials
• Perform other duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in business administration, a related field, or equivalent experience
• 1 year of experience in training, coordinating, and planning projects, including designing marketing materials and promoting events
• Ability to work in a team and meet performance deadlines in a dynamic environment
• Excellent oral and written communication skills necessary to interact with state agencies and partners that support people within the disability and aging communityDemonstrated experience in using computer-based tools including, (preferred) Outlook, Microsoft suite, electronic survey software, Constant Contact, Tableau, and social media.

PREFERRED QUALIFICATIONS: 

• Bachelor’s degree in human services or education