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GENERAL SUMMARY OF POSITION:

The AR/GL Coordinator is responsible for providing support to the Administration Finance group including but not limited to invoicing, receivables, journal entries, documentation and front desk coverage.

MAJOR RESPONSIBILITIES:

• Assist in preparing invoices and creating receivables for all third party customers including credit card sales.
• Prepare deposits of customer payments for processing as needed
• Will enter journal entries in the Oracle Receivables responsibility to record receipt of customer payments
• Validate that all  receivable activity is represented accurately in  the University’s Financial Reporting System
• Reconcile the University’s Financial Reporting System to MassBiologics’.
• Track outstanding receivables by customer and notify management of any discrepancies.
• Provide research and administrative support to special projects, preparing data, grant preparation, reports, and follow-up on projects.
• Assist in the preparation of year-end closing work papers, including account reconciliations.
• Generate routine and ad hoc reports for departmental and organizational use.
• Review documents and data entry for accuracy. Make management aware of any discrepancies in data.
• Respond to all inquiries in a timely manner. Effectively communicate with employees and UMMS counterparts as necessary.
• Adhere to all organizational and departmental procedures. Ensure the integrity and confidentiality of employee information.
• Place and track requisitions.
• Provide periodic coverage at the front desk and adhere to security protocols.
• Perform additional job related duties as required.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in accounting, business, or related field with a minimum of 0-2 years of relevant experience or equivalent.
• Ability to follow verbal and written instructions precisely
• Demonstrated ability to multitask and consistently meet deadlines
• Possesses strong attention to detail, ability to maintain accurate written records
• Strong working knowledge of basic bookkeeping and proficient in Microsoft Excel & Word and computer literate
• PeopleSoft and Oracle EBS experience preferred
• Ability to troubleshoot within scope of training
• Ability to communicate effectively with others
• Ability to work effectively both independently and as a member of a team

PREFERRED QUALIFICATIONS:

• At least 3 years of progressive office or related experience preferred